It may be hard to believe, but in just five months it will be Christmas! That means it is high time to start planning your company’s Christmas event, because many venues are often fully booked long in advance, especially during the pre-Christmas period. On top of this, stricter cancellation terms and higher prices make planning events around Christmas particularly challenging. Our checklist for organizing your Christmas party will help to ensure that nothing goes wrong:
Set yourself goals: A Christmas event needs goals too, which you should clarify beforehand with the responsible managers in your company: Recognition and motivation for employees? A look back at the past year and forward to the coming one? A dinner in a restaurant or a special team event with overnight accommodation? Once this is clear, you should set about deciding on the target group (employees with or without spouses, customers, business partners), the theme and program for the event.
Clarify the conditions: It is best to decide on the budget before getting quotes from external service providers. Otherwise all your effort and time spent planning the event will have been in vain if the budget turns out to be lower than you thought. Then set the date and decide on the number of participants, because that will influence the choice of location, among others. Once you have found the perfect venue, start planning the program itself including catering, music, artists, etc.
Send out invitations in good time: Last but not least, the success of your Christmas party naturally depends on inviting your participants in good time.
The experts at CWT Meetings & Events will be glad to help you with planning your Christmas party and all other events.